Billing cluster

In a billing cluster multiple vehicles are grouped together. For this group of vehicles a default reservation rate is selected. Hint: for each vehicle the default reservation rate can be overridden with a tariff exception. Only vehicles that are considered in a billing cluster will have a reservation rate assigned.

Beneficiary

For each billing cluster the beneficiary has to be set. This is the entity that benefits from the earnings, in most cases it’s the vehicle owner.

Note: if the payer of an invoice and the beneficiary are identical, the totals of the invoice items are set to 0.00.

Use case "Business ride with company’s own vehicle"

The carsharing organization CarShare operates carsharing vehicles. CarShare has adopted the reservation fees of business trips for their employees. Hans books the vehicle to visit CarShare’s customer and the reservation fees are taken over by CarShare. Because CarShare also owns the vehicle, the invoice item’s price is set to 0.00 as it does not make sense to charge for the company’s own vehicles.

Payout allocations

With payout allocations you can define multiple beneficiaries with payout rates. Each payout rate is between 0 - 100 % and it is applied to the vehicles’ monthly total turnover.

Use case "Operate vehicle of another company"

The carsharing organization CarShare operates carsharing vehicles on behalf of the city of Bregenz. The vehicles are owned by the city of Bregenz. For the billing cluster a payout allocation for the city of Bregenz with 90 % payout rate is set. This means 90 % of the vehicle’s turnover are reimbursed to the city of Bregenz and 10 % of the vehicle’s turnover is kept by the carsharing organization CarShare.

Invoicing party

With the invoicing party you set which invoicing service is used for invoicing. Note: setting the invoicing party is necessary if you want to use an invoicing & accounting software.